Why do people send memos?
To give information (e.g. about events, activities, changes)
To ask for information (e.g.g preferred holiday dates)
To give instructions or remind people to také action (e.g. new procedures)
To make recommendations (e.g.g to buy new equipment; how to solve a problém)
To send a report or summary, notes rom a meeting, etc.
When writing memos, you should follow the standard format.
name of person/people who will receive the memo
name of person/people sending the memo
the subject of the memo
no opening is necessary
action or recommendation
name or initials of the person sending the memo, but this is not necessary
Useful phrases for memos
This is to inform you that…
I am/We are pleased/sorry to inform you that…
I/We wish to inform you…
I/We would like to have…
Could you give me/us…
Would you sen dme…
Please follow the new procedures
Be sure to…
Reminding people to do something
Don´t forget to…
Please remember to…
I/We feel it is the best to buy new equipment.
I/We recommnend the XS model.
Sending a report
Please see the attached report.
Asking for action
Would everybody please send their comments by Friday.